Lofton Staffing is seeking an experienced, highly organized, and proactive Executive Assistant to provide high-level administrative support to an executive/VP-level leader in a fast-paced healthcare environment. This is an excellent opportunity for a seasoned administrative professional who thrives in a high-stakes setting, understands executive priorities, and can anticipate needs while handling confidential information with discretion.

The ideal candidate is polished, resourceful, detail-oriented, and comfortable managing competing priorities with minimal supervision.

• Provide comprehensive administrative support to an executive/VP-level leader.

• Manage complex calendars, schedules, meetings, appointments, and changing priorities.

• Coordinate business travel arrangements, itineraries, and related logistics.

• Answer and screen phone calls and respond to inquiries with professionalism and excellent customer service.

• Prepare, proofread, edit, and format executive correspondence, including letters, memoranda, reports, presentations, and other communications.

• Handle confidential, sensitive, and time-critical information with discretion.

• Purchase and order office supplies and process incoming and outgoing mail.

• Maintain timekeeping records and complete related administrative tasks.

• Coordinate special projects and initiatives as assigned by executive leadership.

• Track deadlines, follow up on action items, and help ensure projects and assignments are completed on time.

• Serve as a professional liaison between the executive, employees, departments, and external stakeholders.

• Use sound judgment to resolve administrative issues and manage sensitive or competing priorities.

• May provide direction or coordinate the work of other administrative or clerical staff.

• Anticipate executive needs and proactively identify opportunities to improve efficiency and workflow.

• Perform other duties as assigned.

You are someone who:

• Anticipates needs rather than waiting to be asked.

• Stays calm under pressure and handles unexpected challenges professionally.

• Knows how to prioritize when everything feels urgent.

• Communicates with confidence and professionalism at all levels of an organization.

• Protects confidential information and understands the importance of discretion.

• Pays attention to the details while keeping the bigger picture in mind.

• Takes ownership and follows assignments through to completion.

• Builds strong relationships with executives, colleagues, physicians, staff, and external partners.

• High school diploma or equivalent.

• 4+ years of experience in an executive assistant, administrative assistant, secretary, or similar role.

• Demonstrated experience managing multiple priorities in a fast-paced environment.

• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Excellent written and verbal communication skills.

• Strong organizational, time-management, and project coordination abilities.

• Exceptional attention to detail and follow-through.

• Ability to work independently and exercise sound judgment with minimal supervision.

• Ability to maintain strict confidentiality and handle sensitive information professionally.

• Experience supporting an executive, vice president, C-suite leader, or senior-level healthcare leader.

• Previous experience in a hospital, health system, medical practice, or healthcare environment.

• Experience managing complex executive calendars, travel, projects, and correspondence.

• Familiarity with healthcare operations and the importance of privacy and confidentiality.